0043: What Makes Our Contractors Bookkeeping Service Different

Aren't All Bookkeeping Services The Same?

That's a fair question and one I can respect because on the surface every business, industry and service provider appears to be the same. Coffee is coffee isn't it?

Coffee from Starbucks could be said to be ground up coffee beans that have been mixed with hot water and how can that be any different than coffee from the machine that sits in the corner of the Greyhound Bus terminal?

Wine could be said to be grapes pressed, aged and put into a container. What makes Inglenook Cabernet Sauvignon NAPA Valley, 1941 worth more than wine under $5 at Trader Joe's?

Long ago in a bike shop in Seattle, Washington I went shopping for a bike helmet and asked the clerk for a "cheap helmet" because in my mind all bike helmet were the same and I was not about to be ripped off. He had a profoundly simple answer:

"If You Have A $10 Head Buy A $10 Helmet"

He said it with a deadpan face, no expression and he acted as if he could not care less about what helmet I purchased.

I remembered something my Step-Father used to say "Buy the best you can afford and cry once, rather than buying the cheapest and crying about it not doing what it was intend to do forever."

He was a simple man without a lot of formal education and yet one of the wisest men I have ever known.

I purchased the most expensive helmet I could afford and it saved me from experiencing several injuries over the next few years.

Over the years I have put into practice a lot of the words of wisdom my Step-Father offered and I can say with 100% assurance his advice about buying the best you can afford has helped me make a lot of money because every time I buy the best it has been the cheapest in the long run and generated a lot of dividends.

If you are thinking about delegating your contractors bookkeeping to someone I would like to make a case for why you should hire the best bookkeeping service you can afford regardless of whether or not it is us because we may not be the best choice for your contracting company.

Six Important Questions To Ask All Bookkeepers And Bookkeeping Service #01 - What do you know about construction accounting?

This is a simple question and the answer should tell you a lot. Go deeper ask about how they handle Work-In-Process (WIP), Retention, Job Deposits, Maintenance Agreement Tracking, Change Order Tracking, Payment Applications.

If you want more in depth questions click here.
We have a contractors bookkeeping system that handles all of this and more.
To learn more about it please visit www.Fasteasyaccounting.com/cbs

#02 - Who will be doing the bookkeeping?

Also ask how current is their education? Do they work alone? Do they have the 10,000 hours of training and practice it takes to be good at construction accounting?

You want to know in advance if they plan on putting your entire company in the hands of one lonely bookkeeper who is doing everything in their own business trying desperately to stay afloat? Answering their business and personal phone calls, selling new work, running errands, maintaining their own company infrastructure, checking email, going crazy trying to do everything required to own and operate their own business and if there is any time left over they will handle your bookkeeping.

What happens to your company bookkeeping records if they get sick, go on vacation, get to busy or just plain quit?

We have a team of people so that no one person is responsible for everything with checks and balances in place so that if something does slip through the cracks we have processes to find and fix them.

#03 - Do You Have A Commercial Office Space?

If the bookkeeping service has Commercial office space it is because their contractor clients like and trust them and that translates into earning enough revenues to support and office.

Bookkeepers who work from home put their contractor clients at risk of losing paperwork to children, friends, relatives and competitors who will be in their homes on a regular basis and everyone is naturally curious.

#04 - What Is Your Recovery Plan In Event Of A Disaster?

What would happen if a flood, fire, landslide, earthquake, burglary or any other event wiped out the bookkeeper's place of business? Do they have a contingency plan in place to restore your contracting company records and if so how long would it take? Or are they just hoping nothing will happen? Worse yet have they never even considered it?

If Your Company Records Are Destroyed You Are Out Of Business!

We have a contingency plan. Everything backed up offsite at a minimum of 1,000 miles from our headquarters in Lynnwood Washington but inside the U.S.A. And all of our live QuickBooks files are resting on an Intuit Approved Commercial Hosting Services Provider. They backup everything offsite everyday.

This means every bit of work on your QuickBooks file is saved automatically the split second we finish pressing a key on one of our keyboards. No fuss, no muss, no having to think about it.

All important documents we receive are uploaded into secure paperless servers a minimum of 1,000 miles from our headquarters in Lynnwood Washington but inside the U.S.A.

One of our contractor clients experienced the need for this service first hand. Here is his story in his own words:
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Remodel Contractor - Edmonds, WA
 
"On July 27, 2008, Sunday evening around 6:30 pm my girlfriend and I just got home from an overnight hiking trip.
When we arrived home we had discovered that we had been robbed. We immediately called 911.

As we walked through the house we discovered that our computer was gone along with many other valuables. The computer had all the company business on it.

QuickBooks, invoices, all the subcontractors’ info, and everything to keep the company books.

We were at a loss for what to do. But as luck would have it, we had Randal DeHart as our accountant. He had all our info on a back-up system somewhere in a huge server.

So we called Randal to let him know that we would get a new computer as soon as the insurance company paid us.

Randal called us the next day, July 28th, 2008 and told us to come to his office. To our surprise he had gone to Office Depot and purchased a new computer and loaded it with QuickBooks and restored all our business information.

We are so appreciative that Randal had our backs, so to speak. We had told him that we would pay him for the computer as so as possible. But you know what he said……….

“No thanks are necessary and that if we just Pay-It-Forward, that’s all he asked.”

How’s that for a Good Accountant?
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#05 - Can I Get To My QuickBooks File While You Have It?

With our service you can access your QuickBooks file anytime anywhere 24/7/365 with any web enabled device including iPhone, iPad, PC, Smartphone, Tablet. You can generate reports and do almost anything you would do if it was on your desktop except keep it updated with the latest software patches because that is done for you automatically. And you can access MS Word and MS Excel desktop version as well.

All QuickBooks Files Are Backed Up Every Night On A Secured Server You Can Access QuickBooks Desktop Version From PC or Mac English Speaking, U.S. Based Technicians Maintain The Server QuickBooks Software Updates Are Automatically Applied We Provide Your QuickBooks Maintenance And Suppor

As an added bonus you can create an invoice using your Smartphone and email it to your customer and they can pay you via credit card before you leave the jobsite! Click Here To Learn More

#6 - How Do I Get Paperwork To You?

As a contractor your time is precious and limited so the more ways to get paperwork to your bookkeeper the better. Any bookkeeper or bookkeeping service that only has one option which is you to bring it all too them costs you time and money and why should you bear the burden?
Worse yet are the bookkeepers who want to "Come to your home or office" and either pick up the paperwork or do the work on your computer. This is never a good idea on so many levels, not just the liability exposure of someone injuring themselves on your property and you being liable. What happens if they wipe out important files on your computer or spill coffee on it and fry everything? The risks far outweigh the benefits.
We offer several options to get paperwork to us and you don't even need to organize it because we have a system from having owned and operated several construction companies in the past.

Organizing Construction Bookkeeping Paperwork Is Like Herding Cats!

You Can:

· Drag and drop it to a special folder we setup on your computer desktop

· Mail it to us 19909 64th Ave West, Suite 201, Lynnwood, WA 98036

· Bring it by during office hours or special office hours for contractors

· SnoKing Contractors Center members have 24/7/365 access to meeting rooms and can leave paperwork in the lockbox

· Put us on your vendor list to have bills and statements emailed to us

· ScanSnap Scanner sends paperwork with push of one button Learn More

· Bring it in bags, boxes, baskets, wheel barrow, forklift or ox cart

· Get it from the dashboard of your truck, van, car or SUV and send it to us

· Send it by taxi cab

· Fax it

· Email it

· FedEx it

· UPS it

· In a few cases we send someone to get it

· Whatever is easiest for you!

· We are here to serve you!

We Have A Construction Bookkeeping System - With workflow processes for everything including paper sorting. Which means once it arrives no matter how organized or disorganized it is we need to pre-process everything before it enters our workflow where it is scanned and uploaded into paperless servers in the cloud? Hopefully you not having to sort anything will save you time and money.

Construction Paperwork Is Like An Apprentice - Left unattended it tends to wander off and get lost. Here are a few helpful hints where paperwork hides

In The Contractors Mobile Construction Office Command Center, The Truck:
·  On the dashboard
·  Behind the seat
·  Under the seat
·  In the console between the seats
·  In the glove box
·  Under the spare tire
·  In the box you got from the supplier warehouse

Outside Your Mobile Office:
·  In you post office box
·  Stuffed in manila envelopes
·  On the night stand
·  Piled on your desk
·  In your wallet
·  Inside your portfolio
·  Stuffed in all your pants pockets
·  In your computer bag
·  Stuffed in all your shirt pockets

Coffee Stained Paperwork Is Optional - We prefer a dark roast, double foam, shot of mint, with a hint of cinnamon. However, plain old black coffee is O.K. too!

Do Not Be Concerned - Where the paperwork has been, when we owned and operated our plumbing service, repair and drain cleaning company we had seven trucks and over twenty employees. We processed paperwork that had been places you can only imagine with no problems at all.

Don't Sort The paper - Get a big box, file box, and scoop it all into the box, close the box, bring us the box. To you, the contractor, every piece of paper has a story.

This Means Every Time You - Touch it, see it, sort it, smell it, put it into QuickBooks for Contractors or just look at it your protective conditioned mind and its fear creating mechanisms will replay the entire story which will slow you down and in turn drag out the entire construction bookkeeping process.

Furthermore It Could - Possibly lead to a release serotonin which causes the blood vessels in your head to contract and lower your pain threshold.

It Is A Fact - Doing something you don't like or understand like construction

Bookkeeping Can Be Painful - For contractors and in the end when you try to "Power Through The Pain" like Olympic athletes you end up losing money because after powering through the pain you typically do not have the luxury of a vacation and rest period you have to go see that next customer, close the next sale or manage the next job and when you are not at your peak performance you lose, big time!

Your Contractors Bookkeeping Paperwork Has Already - Been over handled, we do not have any emotional attachment to it which means we can reduce input time by at least 40% and since we pass the savings on to you everybody wins.

Your Contractors Bookkeeping paperwork has been over handled long before we get it and since we don't have any emotional attachment to we can reduce input time by at least 40% and we pass the savings on to you so that everybody wins.

This is one more example of how Fast Easy Accounting is helping construction company owners just like you put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to construction contractors like you so stop missing out and call Sharie 206-361-3950 or email sharie@fasteasyaccounting.com

Thinking About Outsourcing Your Contractors Bookkeeping Services?

Click On The Link Below:

www.FastEasyAccounting.com/hs

Need Help Now?

Call Sharie 206-361-3950

sharie@fasteasyaccounting.com