We know that there are a lot of salespeople who are totally untrained. They have cobbled together bits and pieces of the sales process but they don’t have the whole picture in their brains. I remember when Dave Stearns, a Carnegie Master Trainer came to Tokyo to certify us a Sales Trainers. He started with the top right hand corner of the whiteboard and then he slowly outlined every single aspect of the sales process and the flow filled the whiteboard from top to bottom, from left to right. It was an amazing tour de force from someone who is a real master. At the time, was sitting there thinking that I could never do that. Well today I am using our sales process and doing the exact same thing in my head when I sit across from the client.
The only difference is that in Japan it is rare to get through the whole process in one sitting. Here it is more likely we get up to the point of the questioning model and the explanation of the solution comes in the next meeting as we present our proposal. At this point we go into handling any objections and then closing the sale. Again in Japan, that closing of the sale part of the process may not trigger an agreement, but it will set off an internal process to look at what we are suggesting.
The decision-making process here is complex and glacial with many actors involved. Most of the key decision makers we will never meet, and it is up to the people sitting in front of us to become our champions and push the deal though. This internal harmonisation process though takes a lot of time and we have almost no leverage. Telling our champions to “speed it up” is a like a sick joke, because they don't have any capacity to do that as they seek internal agreement to move forward.
In the Ringi Seido decision-making system, the Section Leaders and Division Heads who will be impacted by the deal though the changes it will trigger attach their hanko or seal on the proposal document to signal agreement. When there are enough of these achieved the document gets elevated to the Directors level and usually they rubber stamp approve it because they know all the due diligence has been completed down below.
To bridge between the questioning component and to be invited to propose our solution, we have to move into the suggestion phase. There is no great detail required at this point. What we are doing here is to try and make sure that what we are thinking will be a good fit for what they are after. We have heard their story, we know what they want to achieve and mentally we are rummaging around our magic solutions box to see if we have what they need. We explain in rough terms what would be involved and check to see if that sounds directionally correct. If we do get it right, then we talk in general terms about the outline of the possible solution and see if they think that is a match for what they want. If it is and they think that will work then we are invited to submit our proposal along with the other potential rival suppliers they are talking to.
The Proposal will go into much greater depth and detail about what is involved and how it will work in practice. It may not be precise enough, but if we are most of the way there, we can still refine it further according to their feedback and we are not out of the running yet. Naturally pricing has to be attached and it we are higher than our rivals, which hopefully we are, because our quality is better, then we submit and see if they go for our ideas. This is important because at this point they are just ideas and until we get the business and can execute, the buyer has to take our word for it that we can do what we say we can do and at the quality level we say we can provide. There is a lot of trust included at this point.
This is why the way we present has to be very well executed. We have to be making suggestions and constantly checking back to see if there is a match. If it isn’t we need to know that information early and redirect to something else we think may. The level of confidence we have and the degree of detail we can provide off the top of our head, without referring to any materials is important. It sends a message to the buyers that we know what we are doing, we have done this before and we know they results we can deliver.
Mentioning previous projects for other clients is important because it means we are not using them as the test bed. Japanese firms don’t want to be the guinea pigs for anything. They want to know that it works already. We may not be able to drop the names but when we describe what we did and what happened they are relieved to hear there is a track record of successful implementation already. The way we describe it is so key. We have to do it with supreme confidence, belief and knowledge to demonstrate we know our stuff.
