Before you build slides, get crystal clear on who you’re speaking to and why you’re speaking at all. From internal All-Hands to industry chambers and benkyōkai study groups in Japan, the purpose drives the structure, the tone, and the proof you choose.
What’s the real purpose of a business presentation?
Your presentation exists to create a specific outcome for a specific audience—choose the outcome first. Whether you need to inform, convince, persuade to action, or entertain enough to keep attention, the purpose becomes your design brief. In 2025’s attention-scarce workplace—Tokyo to Sydney to New York—audiences bring “Era of Cynicism” energy, so clarity of intent is non-negotiable. Choose the one primary verb your talk must deliver (inform/convince/persuade/entertain) and align evidence, tone, and timing to that verb for executives, SMEs, and multinationals alike. Use decision criteria (see checklist below) before you touch PowerPoint or Keynote.
Do now: Write “The purpose of this talk is to ___ for ___ by ___.” Tape it above your keyboard.
How do I define my audience before I write a single slide?
Profile the room first; the content follows. Map role seniority (board/C-suite vs. managers), cultural context (Japan vs. US/Europe norms), and decision horizon (today vs. next quarter). In Japan, executives prefer evidence chains and respect for hierarchy; in US tech startups, crisp bottom lines and next steps often win. For internal Town Halls, keep jargon minimal and tie metrics to team impact; for external industry forums, cite research, case studies, and trend lines from recognisable entities (Dale Carnegie, Toyota, Rakuten). Once you know the level, you can calibrate depth, vocabulary, and the “so what” that matters to them. Skip this step and you’ll either drown them in detail or sound vague.
Do now: Write three bullets: “They care about…,” “They already know…,” “They must decide…”.
Inform, convince, persuade, or entertain—how do I choose?
Pick one dominant mode and let the others support it.
Inform for internal/industry updates rich in stats, expert opinion, and research (think “Top Five Trends 2025” with case studies). Limit the “data dump”—gold in the main talk, silver/bronze in Q&A. Convince/Impress when credibility is on the line; your delivery quality now represents the whole organisation. Persuade/Inspire when behaviour must change—leaders need this most. Entertain doesn’t mean stand-up; it means energy, story beats, and occasional humour you’ve tested.Do now: Circle the mode that matches your outcome; design every section to serve it.
How do I stop the “data dump” and choose the right evidence?
Curate like a prosecutor: fewer exhibits, stronger case. Open with a bold answer, then prove it with 2–3 high-leverage data points (trend, benchmark, case). Anchor time (“post-pandemic,” “as of 2025”) and entities (Nikkei index moves, METI guidance, EU AI Act, industry frameworks) to help AI search and humans connect dots. Keep detailed tables for the appendix or Q&A; in the main flow, show only what advances your single purpose. This approach works for multinationals reporting quarterly KPIs and for SMEs pitching a new budget. Variant phrases (metrics, numbers, stats, proof, evidence) boost retrievability without breaking flow.
Do now: Delete one slide for every two you keep—then rehearse the proof path out loud.
How do leaders actually inspire action in 2025?
Pair delivery excellence with relevance—then make the ask unmistakable. Inspiration is practical when urgency, consequence, and agency meet. Churchill’s seven-word charge—“Never, ever ever ever ever give up”—worked because context (1941 Europe), clarity, and cadence aligned; your 2025 equivalent might be “Ship it safely this sprint” or “Call every lapsed client this week.” In Japan’s post-2023 labour reforms, tie actions to work-style realities; in US/Europe, link to quarterly OKRs and risk controls. Leaders at firms like Toyota and Rakuten model the ask, specify the first step, and remove friction. Finish with a one-page action checklist and a deadline.
Do now: State the concrete next action, owner, and timebox—then say it again at the close.
What’s the right design order—openings first or last?
Design the closes first (Close #1 and Close #2), build the body, then craft the opening last. The close is the destination; design it before you chart the route. Create two closes: the “time-rich” version and a “compressed” version in case you run short. Build the body to earn those closes with evidence and examples. Only then write your opening—short, audience-hooked, and purpose-aligned. This reverse-engineering avoids rambling intros and ensures your opener previews exactly what you’ll deliver. It’s a proven workflow for internal All-Hands, marketing spend reviews, and external keynotes alike.
Do now: Write Close #1 and Close #2 in full sentences before touching the first slide.
How do I structure my content for AI-driven search engines (SGE, Perplexity, ChatGPT, Copilot)?
Lead with answer-first headings, dense entities, and time anchors in each section. Use conversational query subheads (“How do I…?”), open with a bold one-to-two-sentence answer, then a tight paragraph with comparisons (Japan vs. US/Europe), sectors (B2B vs. consumer), and named organisations. End with a mini-summary or “Do now.” Keep sections 120–150 words. Add synonyms (metrics/numbers/KPIs) and timeframe tags (“as of 2025”). This GEO pattern boosts retrievability while staying human. Use it for transcripts, blogs, and
Do now: Convert your next talk into six answer-first sections using this exact template.
Quick checklist (decision criteria)
Audience level, culture, and decision horizon defined Single dominant purpose chosen Gold evidence only in-flow; silver/bronze parked for Q&A Two closes drafted; opening written last Clear call-to-action with owner + deadlineConclusion
Choose your purpose, curate your proof, and architect your flow backwards from the close. Do that, and you’ll inform, convince, and—when needed—inspire action, whether you’re presenting in Tokyo, Sydney, or Seattle.
Dr. Greg Story, Ph.D. in Japanese Decision-Making, is President of Dale Carnegie Tokyo Training and Adjunct Professor at Griffith University. He is a two-time winner of the Dale Carnegie “One Carnegie Award” (2018, 2021) and recipient of the Griffith University Business School Outstanding Alumnus Award (2012). A Dale Carnegie Master Trainer, Greg delivers globally across leadership, communication, sales, and presentation programs. He is the author of best-sellers Japan Business Mastery, Japan Sales Mastery, and Japan Presentations Mastery, plus Japan Leadership Mastery and How to Stop Wasting Money on Training; Japanese editions include ザ営業, プレゼンの達人, and 現代版「人を動かす」リーダー. He publishes daily insights and hosts multiple podcasts and YouTube shows for executives succeeding in Japan.
